Archiving and Deleting Cards in Trello
Managing tasks effectively in Trello includes knowing how to archive and delete cards. This is essential for keeping your boards organized and ensuring that only current tasks are visible. In this section, we will explore the differences between archiving and deleting cards, when to use each option, and the processes involved.
What is Archiving?
Archiving a card in Trello means removing it from your active view without permanently deleting it. This is particularly useful when you want to keep a record of completed tasks for future reference or analysis.How to Archive a Card
To archive a card: 1. Click on the card you want to archive. 2. In the card details window, find the Archive button (typically located in the bottom right). 3. Click Archive. The card will now be removed from the board but can be retrieved later.Example of Archiving a Card
Consider a project where you are using a Trello board to manage tasks for a product launch. Once a task like "Design the logo" is completed, instead of deleting it, you archive it to maintain a record of what has been accomplished.What is Deleting?
Deleting a card is a permanent action. When you delete a card, it is removed from Trello entirely and cannot be recovered. This option should be used with caution, typically for cards that are duplicates or irrelevant.How to Delete a Card
To delete a card: 1. Open the card you wish to delete. 2. Click on the Show Menu button in the right sidebar. 3. Select More and then click on Delete Card. 4. Confirm the deletion when prompted.Example of Deleting a Card
If you mistakenly created a card titled "Design the logo" and later realized it was a duplicate of another card, you would delete the duplicate to avoid confusion.When to Archive vs. Delete
- Archive: Use this option when you want to keep a record of completed tasks, projects, or ideas that may be useful later. - Delete: Use this when a card is unnecessary, has incorrect information, or is a duplicate that you no longer need.Best Practices
- Regularly archive cards to keep your board decluttered. - Review archived cards periodically to assess completed tasks and gather insights for future projects. - Avoid deleting cards unless you are certain they are no longer needed, as this action is irreversible.Conclusion
Understanding the difference between archiving and deleting cards is crucial for effective task management in Trello. Archiving helps maintain an accessible history of your projects, while deleting ensures your boards remain focused and relevant.---